Project Meetings with Purpose

Meetings can be an effective tool for developing strategies, achieving consensus, and making or evaluating decisions. However, when run ineffectively, meetings can waste time and money and lead to frustration. Mastering the techniques of effective meeting facilitation will lead to better outcomes to move your projects forward.

Printer-friendly PDF

Key Outcomes

Upon completion of this course, participants will be able to:

  • Set up meetings for success
  • Conduct effective meetings
  • Identify, assign, and explain meeting roles and responsibilities
  • Identify best practices in meeting management and leadership
  • Use techniques to deal with conflict, gain consensus, and keep meetings on track

Course Outline

Purposes of Meetings

  • Understand the benefits of a meeting
  • Determine the costs of a meeting
  • Define meeting objectives
  • Determine the need for a meeting

Effective Meetings

  • Analyze characteristics of effective meetings
  • Identify meeting challenges
  • Define and describe types of meetings (in person, virtual)
  • Establish meeting etiquette rules

Meeting Roles and Responsibilities

  • Define the roles and responsibilities of meeting participants, leaders, recorders, and time-keepers

Meeting Planning

  • Create a checklist for arranging a meeting
  • Explain the process of setting an agenda
  • Define the roles and responsibilities of meeting participants, leaders, recorders, and time-keepers

Meeting Facilitation

  • Describe strategies for meeting leadership expectations
  • Identify best practices for opening, running, and closing the meeting
  • Describe methods to deal with disagreement, gain consensus, and keep meetings on track
  • Define the components of meeting minutes
  • Identify strategies for taking good meeting minutes
  • Determine how to evaluate meeting minutes

Meeting Follow-Up

  • Explain how to evaluate meeting success
  • Determine communications requirements for follow up
  • Determine approaches to action item follow up